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ZZA

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85

INTERESTS AND DUTIES - GENERAL DUTIES PURSUANT TO THE INCORPORATED SOCIETIES ACT 2022. 

  1. All incorporated societies have the following duties , the Club and it’s officers will conduct these duties: 

    1. Pursuant to section 33 of the Incorporated Societies Act 2022 and its subsequent amendments the club has the duty to notify the Registrar of amendments to the constitution; and 

    2. Pursuant to section 52 of the Incorporated Societies Act 2022 and its subsequent amendments the duty to notify Registrar of elections or appointments and other changes relating to officers; and 

    3. Pursuant to section 79 of the Incorporated Societies Act 2022 and its subsequent amendments the Club has the duty to maintain its own register of members; and 

    4. Pursuant to section 84(1) of the Incorporated Societies Act 2022 and its subsequent amendments the Club has the duty to call annual general meeting; and 

    5. Pursuant to section 84(3) of the Incorporated Societies Act 2022 and its subsequent amendments the Club has the duty to hold, and keep minutes of, annual general meetings; and 

    6. Pursuant to section 92 of the Incorporated Societies Act 2022 and its subsequent amendments the Club has the duty to send copy of passed resolution in lieu of meeting to certain members; and 

    7. Pursuant to section 102(3) of the Incorporated Societies Act 2022 and its subsequent amendments the Club has the duty to register financial statements; and 

    8. Pursuant to section 109(1) of the Incorporated Societies Act 2022 and its subsequent amendments the Club has the duty to register an annual return; and 

    9. Pursuant to section 116 of the Incorporated Societies Act 2022 and its subsequent amendments the Club has the duty to give Registrar notice of change of contact person. 

  2. Should the Club fail in any of these duties it commits an infringement offence and is liable to: 

    1. An infringement fee of an amount prescribed by the regulations; or 

    2. A fine imposed by a court not exceeding three thousand dollars ($3,000). 

[s. 160 of the Incorporated Societies Act 2022]

STAKEHOLDER SUBMISSIONS

G-7; 1-e; I am pleased you have included this. There have been many members here abusing this. Decidng not to play anymore  and cancelling their AP's. The contract is an annual contract not a weekly contracat.

N-16 Excellent

Plus the treasurer is also appointed according to Sec N-14

N-30 Duties of Secretary;1 The secretary of the club is a person who is democratically elected by the club's membership...... seems to be contrary to what is written in sec N-14 which says the secretary is not elected but appointed by the executive committee?????

I believe our Fees should increase every at the rate of 3%.

The CPI to March 2023 is 7.7%

The 3% would be $17.91 an increase of 34cents per week.

I submit that we change our club shield to something that represents Tokoroa better. My design has the old products tree for history and dark green for grass and trees. The axes for the bushmen and the stag for the Tokoroa pines hunting abundance. It can be used for ball markers and shirts to sell. Another good revenue stream

What is the purpose of a special meeting?

What are the conditions of a special meeting?

Sub-committee should be made up of Vice President, House Captain (kitchen, restaurant, clubhouse) , Shop Manager, Greens Convenor, Match Committee, Sponsorship Convenor

 

Each sub-committee reports to the following:

House Captain reports to President

Shop Manager reports to President

Match Committee reports to Club Captain

Greens Convenor reports to Club Captain

 

Operations Manual should be developed to include

The shop manager should be given a delegation of spend before prior approval is sought from the Exe-committee

The House Manager should be given a delegation of spend before prior approval is sought from the Exe-committee

Greens Convenor should be given a delegation of spend before prior approval is sought from Exe-committee

 

The election of offices of Executive Committee is voted at the Annual AGM.

 

We require clarification on the role and responsiblities of the exe-committee.

 

First order of business for Exe committee is to seek nominations/recommendations for the roles of secretary and treasure. Each candidate must provide in writing their skills and experience to conduct these roles.

 

The term of office for the Secretary and Treasurer is 3-years but can be re-elected following a minimum of 12-month period stand-down. There is a 2-month handover period to any new role.

 

What are the rules and timeframes around the election of officers?

Exe committee elect a Electoral officer for the AGM (could this be the secretary?)

Who is eligible to vote at the AGM. Do you need to be present at the AGM to cast your vote? Is advance or early voting permitted.

 

this should be made up of:

President

Club Captain

Ladies Captain

Vets Convenor

Past President

A description of the role and responsibilites of each role

I believe the secretary and Treasurer

should have voting rights if a paid position then no. I believe these are key positions in the organisation and they are working positions with hands on.

I believe we do not need a vice president when we have a president and pass president on the executive.

 

The vice president doesn't need to make a report, as the president in his report, will be reporting on events ther club has conducted, and how the committee has performed and the acheivments they've completed.

The immediate past president will automatically fill this position upon being deposed as the president from the last executive committee. And shall stay in this position until s/he resigns, or is removed as contained in this constitution. The appointment of past president will be conducted as contained within this constitution of appointments.

That the Annual General meeting of the Tokoroa golf club be held no later than the 15th of December in any calender year.

Life membership. Where it says life membership can only be by referral of the executive.

Should read, Life membership would normally be referred/only by the executive of the Tokoroa golf club executive committee, should also allow for a resolution from within the membership as prescribed by motions by a mover/seconder as contained in this constitution.

Or a referral somewhere that allows this to be done.

The annual general meeting will be held yearly, and conducted before the 15th of December in any one year.


Absence from meetings. Not with out the express permission of the President upon each request made on each occassion which may arise.

The executive committee should consist of:  


1 x President.

1 x Past President.

1 x Vice President.

1 x Men's Club Captain.

1 x Ladies Club Captain.


Treasurer and Secretary are not elected by appointed.  

There are not to many lions native to Aotearoa.

LINKS TO OTHER SUBSECTIONS OF THE MAIN SECTION

AUTHOR SUBMISSION AND NOTES

Bryce Hamiton, National Director of Advocacy for Working for Workers Limited provides the following submission for the consideration of members of the Tokoroa Golf Club Incorporated as a Stakeholder.

It is absolutley a duty of officers to perform these fundmental lawful duties.

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