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  1. A written resolution is as valid for the purposes the constitution if it had been passed at a general meeting and if it is approved by no less than a seventy five percent (75%) (or a higher percentage required by the constitution) of the number of members who are entitled to vote; and 

  2. A written resolution can be achieved if no less than a seventy five percent (75%) (or a higher percentage required by the constitution) of the number of members who are entitled to vote conduct a vote by electronic means; and 

  3. A written resolution under this section may consist of one (1) or more documents in similar form (including letters, electronic mail, or other similar means of communication) each approved by or on behalf of one (1) or more of the persons specified in the previous two (2) subsections; and 

  4. For the purposes of this section, a member may give their approval by:

    1. Signing the resolution; or

    2. Giving their approval to the resolution in any other manner permitted by the constitution (for example, by electronic means).

  5. This section does not limit the ability of the Club to call and hold an annual general meeting. 

[s. 26(1)(k)(v) of the Incorporated Societies Act 2022]

[s. 89 of the Incorporated Societies Act 2022] 


G-7; 1-e; I am pleased you have included this. There have been many members here abusing this. Decidng not to play anymore  and cancelling their AP's. The contract is an annual contract not a weekly contracat.

N-16 Excellent

Plus the treasurer is also appointed according to Sec N-14

N-30 Duties of Secretary;1 The secretary of the club is a person who is democratically elected by the club's membership...... seems to be contrary to what is written in sec N-14 which says the secretary is not elected but appointed by the executive committee?????

I believe our Fees should increase every at the rate of 3%.

The CPI to March 2023 is 7.7%

The 3% would be $17.91 an increase of 34cents per week.

I submit that we change our club shield to something that represents Tokoroa better. My design has the old products tree for history and dark green for grass and trees. The axes for the bushmen and the stag for the Tokoroa pines hunting abundance. It can be used for ball markers and shirts to sell. Another good revenue stream

What is the purpose of a special meeting?

What are the conditions of a special meeting?

Sub-committee should be made up of Vice President, House Captain (kitchen, restaurant, clubhouse) , Shop Manager, Greens Convenor, Match Committee, Sponsorship Convenor


Each sub-committee reports to the following:

House Captain reports to President

Shop Manager reports to President

Match Committee reports to Club Captain

Greens Convenor reports to Club Captain


Operations Manual should be developed to include

The shop manager should be given a delegation of spend before prior approval is sought from the Exe-committee

The House Manager should be given a delegation of spend before prior approval is sought from the Exe-committee

Greens Convenor should be given a delegation of spend before prior approval is sought from Exe-committee


The election of offices of Executive Committee is voted at the Annual AGM.


We require clarification on the role and responsiblities of the exe-committee.


First order of business for Exe committee is to seek nominations/recommendations for the roles of secretary and treasure. Each candidate must provide in writing their skills and experience to conduct these roles.


The term of office for the Secretary and Treasurer is 3-years but can be re-elected following a minimum of 12-month period stand-down. There is a 2-month handover period to any new role.


What are the rules and timeframes around the election of officers?

Exe committee elect a Electoral officer for the AGM (could this be the secretary?)

Who is eligible to vote at the AGM. Do you need to be present at the AGM to cast your vote? Is advance or early voting permitted.


this should be made up of:


Club Captain

Ladies Captain

Vets Convenor

Past President

A description of the role and responsibilites of each role

I believe the secretary and Treasurer

should have voting rights if a paid position then no. I believe these are key positions in the organisation and they are working positions with hands on.

I believe we do not need a vice president when we have a president and pass president on the executive.


The vice president doesn't need to make a report, as the president in his report, will be reporting on events ther club has conducted, and how the committee has performed and the acheivments they've completed.

The immediate past president will automatically fill this position upon being deposed as the president from the last executive committee. And shall stay in this position until s/he resigns, or is removed as contained in this constitution. The appointment of past president will be conducted as contained within this constitution of appointments.

That the Annual General meeting of the Tokoroa golf club be held no later than the 15th of December in any calender year.

Life membership. Where it says life membership can only be by referral of the executive.

Should read, Life membership would normally be referred/only by the executive of the Tokoroa golf club executive committee, should also allow for a resolution from within the membership as prescribed by motions by a mover/seconder as contained in this constitution.

Or a referral somewhere that allows this to be done.

The annual general meeting will be held yearly, and conducted before the 15th of December in any one year.

Absence from meetings. Not with out the express permission of the President upon each request made on each occassion which may arise.

The executive committee should consist of:  

1 x President.

1 x Past President.

1 x Vice President.

1 x Men's Club Captain.

1 x Ladies Club Captain.

Treasurer and Secretary are not elected by appointed.  

There are not to many lions native to Aotearoa.



Bryce Hamiton, National Director of Advocacy for Working for Workers Limited provides the following submission for the consideration of members of the Tokoroa Golf Club Incorporated as a Stakeholder.

Annual general meetings (1) Every society must call an annual general meeting of members to be held—
(a) not later than 6 months after the balance date of the society; and
(b) not later than 15 months after the previous annual general meeting.
(2)However, a society does not have to hold its first annual general meeting in the calendar year of its incorporation but must hold that meeting within 18 months after its incorporation.
(3) The society must—
(a) hold the meeting on the date on which it is called to be held and in accordance with its constitution; and
(b) ensure that minutes of the meeting are kept.  
Allows the club to hold a referendum by way of a signed named petition of members with voting rights.  This meeting can be held online. 

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