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  1. The Executive Committee will: 

    1. Issue a letter and information to the Member that is the subject of the complaint that: 

      1. Explains the complaint; and 

      2. Provides the evidence for the breach or breaches as provided in the complaint; and 

      3. Informs the Member of the date, time and location for a meeting about the complaint; and 

      4. Provides the Member a timeline for the closing of written submissions in support of the Member with no less than fourteen (14) days’ notice from the date of the letter being the minimum amount of submission time; and 

      5. Includes a statement that the procedure for resolving disputes must be consistent with natural justice pursuant to s. 39 of the Incorporated Societies Act 2022 and its subsequent amendments; and 

      6. Includes a statement that the outcome for the process could be indefinite expulsion of the Member from Club; and 

      7. Provides the details of the Club's contact person; and 

      8. Provides details for the receiving of the submissions including email addresses or other such digital means of submission of submissions; and 

      9. Includes a statement that if the Member disagrees with the letter, intended process, or the outcome of the process, then the Member may raise a Dispute pursuant to the DISPUTES section of this constitution. 

    2. Form a Special Meeting of the Executive of the Club to discuss, and come to a decision on the matter as submitted; and 

    3. Comply with the principles of natural justice including those provided in the New Zealand Bill of Rights Act 1990; and 

    4. Comply with the Human Rights Act 1993; and 

    5. Consider if the Members act or acts were in breach of this constitution, bylaws, policies, procedures, rules, or any relevant law, statute, or legislation; and 

    6. Consider if the Members act or acts were misconduct worthy of expulsion; and 

    7. Offer the Member a genuine opportunity to: 

      1. Have the information the Executive Committee is using to make a decision; and 

      2. Comment and provide submission to support the continuation of their Membership of the Club; and 

      3. Do so in a process where the decision maker is not the person raising the complaint; and 

      4. Have representation in the matter. 

    8. Take minutes of the meeting and submit these to all parties to confirm the accuracy of what did occur at the meeting; and 

    9. Conduct the meeting with a quorum of Executive Committee of no less than five (5) Executive Committee Members; and 

    10. Achieve the decision with a ballot for a motion that the Executive Committee Members involved in the process can agree complaint with the voting procedures in this constitution as provided in the PROCESSESS FOR VOTING section of this constitution; and 

    11. Provide their decision in writing to the Member’s Appointed email address or postal address in under sixty (60) days from the receipt of the initial complaint. 

[s. 2(1)(a) of Schedule 2 of the Incorporated Societies Act 2022]

[s. 21 of the Human Rights Act 1993]

[s. 27 of the New Zealand Bill of Rights Act 1990]

[s. 39 of the Incorporated Societies Act 2022]


G-7; 1-e; I am pleased you have included this. There have been many members here abusing this. Decidng not to play anymore  and cancelling their AP's. The contract is an annual contract not a weekly contracat.

N-16 Excellent

Plus the treasurer is also appointed according to Sec N-14

N-30 Duties of Secretary;1 The secretary of the club is a person who is democratically elected by the club's membership...... seems to be contrary to what is written in sec N-14 which says the secretary is not elected but appointed by the executive committee?????

I believe our Fees should increase every at the rate of 3%.

The CPI to March 2023 is 7.7%

The 3% would be $17.91 an increase of 34cents per week.

I submit that we change our club shield to something that represents Tokoroa better. My design has the old products tree for history and dark green for grass and trees. The axes for the bushmen and the stag for the Tokoroa pines hunting abundance. It can be used for ball markers and shirts to sell. Another good revenue stream

What is the purpose of a special meeting?

What are the conditions of a special meeting?

Sub-committee should be made up of Vice President, House Captain (kitchen, restaurant, clubhouse) , Shop Manager, Greens Convenor, Match Committee, Sponsorship Convenor


Each sub-committee reports to the following:

House Captain reports to President

Shop Manager reports to President

Match Committee reports to Club Captain

Greens Convenor reports to Club Captain


Operations Manual should be developed to include

The shop manager should be given a delegation of spend before prior approval is sought from the Exe-committee

The House Manager should be given a delegation of spend before prior approval is sought from the Exe-committee

Greens Convenor should be given a delegation of spend before prior approval is sought from Exe-committee


The election of offices of Executive Committee is voted at the Annual AGM.


We require clarification on the role and responsiblities of the exe-committee.


First order of business for Exe committee is to seek nominations/recommendations for the roles of secretary and treasure. Each candidate must provide in writing their skills and experience to conduct these roles.


The term of office for the Secretary and Treasurer is 3-years but can be re-elected following a minimum of 12-month period stand-down. There is a 2-month handover period to any new role.


What are the rules and timeframes around the election of officers?

Exe committee elect a Electoral officer for the AGM (could this be the secretary?)

Who is eligible to vote at the AGM. Do you need to be present at the AGM to cast your vote? Is advance or early voting permitted.


this should be made up of:


Club Captain

Ladies Captain

Vets Convenor

Past President

A description of the role and responsibilites of each role

I believe the secretary and Treasurer

should have voting rights if a paid position then no. I believe these are key positions in the organisation and they are working positions with hands on.

I believe we do not need a vice president when we have a president and pass president on the executive.


The vice president doesn't need to make a report, as the president in his report, will be reporting on events ther club has conducted, and how the committee has performed and the acheivments they've completed.

The immediate past president will automatically fill this position upon being deposed as the president from the last executive committee. And shall stay in this position until s/he resigns, or is removed as contained in this constitution. The appointment of past president will be conducted as contained within this constitution of appointments.

That the Annual General meeting of the Tokoroa golf club be held no later than the 15th of December in any calender year.

Life membership. Where it says life membership can only be by referral of the executive.

Should read, Life membership would normally be referred/only by the executive of the Tokoroa golf club executive committee, should also allow for a resolution from within the membership as prescribed by motions by a mover/seconder as contained in this constitution.

Or a referral somewhere that allows this to be done.

The annual general meeting will be held yearly, and conducted before the 15th of December in any one year.

Absence from meetings. Not with out the express permission of the President upon each request made on each occassion which may arise.

The executive committee should consist of:  

1 x President.

1 x Past President.

1 x Vice President.

1 x Men's Club Captain.

1 x Ladies Club Captain.

Treasurer and Secretary are not elected by appointed.  

There are not to many lions native to Aotearoa.



Bryce Hamiton, National Director of Advocacy for Working for Workers Limited provides the following submission for the consideration of members of the Tokoroa Golf Club Incorporated as a Stakeholder.

Considerations were made to lawfully required obligations pursuant to:
From the previous suspension section of the Constitution.
This is a required section pursuant to s. 26(1)(j) of the Incorporated Soceities Act 2022.  
From the previous explusion section of the Constitution.    - s.27 of the New Zealand Bill of Rights provides these rights.
Consideration and attention were given to:
s. 39 of the Incorporated Societies Act 2022 (Principals of natural justice).

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