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  1. The Club is a Club by golfers, for golfers.  Implicit in that is an obligation: 

    1. To include natural persons who participate in the game or sport of golf; and 

    2. To ensure conformance of the Club with the Tikanga of the Indigenous peoples from whom the Club lease their land; and 

    3. To include persons who wish to promote and encourage others to participate in the game or sport of golf; and 

    4. To require that Members to purport themselves in a manner which: 

      1. Ensures all persons feel they can attend the greens, grounds, and facilities of the Club in a safe and friendly manner; and 

      2. Ensures all persons feel the conduct of others was respectful to them when they attend the greens, grounds, and facilities of the Club in a safe and friendly manner; and 

      3. Leaves the greens, grounds, and facilities of the Club in a condition that the next person who uses the greens, grounds, and facilities of the Club will feel supports the promotion of the game or sport of golf; and 

      4. Is consistent with all laws and regulations of Aotearoa New Zealand; and 

      5. Are consistent with known Golf Etiquette being: 

        1. SAFETY: Before swinging the Club, make sure that no one is standing close by; and 

        2. SLOW PLAY: A player or group that is playing slowly will let the faster players behind them play through; and 

        3. BUNKERS: Before leaving a bunker carefully rake over and smooth the footprints and holes that you make; and 

        4. DIVOTS: All divots should be replaced and pressed down after finishing the shot; and 

        5. PITCHMARKS: Pitchmarks or holes that your ball makes on the green should be carefully repaired; and 

        6. TRUNDLERS: Do not take trundlers on to the tee or across the greens; and 

        7. CONSIDERATION: Do not talk while other players are taking their shot; and 

        8. SEARCHING FOR LOST BALLS: Help other players to find their ball to speed up play. Watch all shots in your group so that the balls can be identified easily; and 

        9. DRESS: Wear suitable clothing when playing golf; and 

        10. LANGUAGE: Bad language such as the use of swearing on a golf course is not tolerated; and 

      6. The rules of play as provided by the Royal and Ancient Golf Club of St Andrews, except as varied by the local rules of the Club. 

      7. Any bylaws constructed by the Club will be consistent with this section. 

      8. Any policies constructed by the Club will be consistent with this section of the constitution and the relevant laws and statutes. 

      9. Members, Employee's, visitors, and Officers of the Club are required to avail themselves of the Policies, Procedures, Bylaws, Rules, and Tikanga of the Club. 


G-7; 1-e; I am pleased you have included this. There have been many members here abusing this. Decidng not to play anymore  and cancelling their AP's. The contract is an annual contract not a weekly contracat.

N-16 Excellent

Plus the treasurer is also appointed according to Sec N-14

N-30 Duties of Secretary;1 The secretary of the club is a person who is democratically elected by the club's membership...... seems to be contrary to what is written in sec N-14 which says the secretary is not elected but appointed by the executive committee?????

I believe our Fees should increase every at the rate of 3%.

The CPI to March 2023 is 7.7%

The 3% would be $17.91 an increase of 34cents per week.

I submit that we change our club shield to something that represents Tokoroa better. My design has the old products tree for history and dark green for grass and trees. The axes for the bushmen and the stag for the Tokoroa pines hunting abundance. It can be used for ball markers and shirts to sell. Another good revenue stream

What is the purpose of a special meeting?

What are the conditions of a special meeting?

Sub-committee should be made up of Vice President, House Captain (kitchen, restaurant, clubhouse) , Shop Manager, Greens Convenor, Match Committee, Sponsorship Convenor


Each sub-committee reports to the following:

House Captain reports to President

Shop Manager reports to President

Match Committee reports to Club Captain

Greens Convenor reports to Club Captain


Operations Manual should be developed to include

The shop manager should be given a delegation of spend before prior approval is sought from the Exe-committee

The House Manager should be given a delegation of spend before prior approval is sought from the Exe-committee

Greens Convenor should be given a delegation of spend before prior approval is sought from Exe-committee


The election of offices of Executive Committee is voted at the Annual AGM.


We require clarification on the role and responsiblities of the exe-committee.


First order of business for Exe committee is to seek nominations/recommendations for the roles of secretary and treasure. Each candidate must provide in writing their skills and experience to conduct these roles.


The term of office for the Secretary and Treasurer is 3-years but can be re-elected following a minimum of 12-month period stand-down. There is a 2-month handover period to any new role.


What are the rules and timeframes around the election of officers?

Exe committee elect a Electoral officer for the AGM (could this be the secretary?)

Who is eligible to vote at the AGM. Do you need to be present at the AGM to cast your vote? Is advance or early voting permitted.


this should be made up of:


Club Captain

Ladies Captain

Vets Convenor

Past President

A description of the role and responsibilites of each role

I believe the secretary and Treasurer

should have voting rights if a paid position then no. I believe these are key positions in the organisation and they are working positions with hands on.

I believe we do not need a vice president when we have a president and pass president on the executive.


The vice president doesn't need to make a report, as the president in his report, will be reporting on events ther club has conducted, and how the committee has performed and the acheivments they've completed.

The immediate past president will automatically fill this position upon being deposed as the president from the last executive committee. And shall stay in this position until s/he resigns, or is removed as contained in this constitution. The appointment of past president will be conducted as contained within this constitution of appointments.

That the Annual General meeting of the Tokoroa golf club be held no later than the 15th of December in any calender year.

Life membership. Where it says life membership can only be by referral of the executive.

Should read, Life membership would normally be referred/only by the executive of the Tokoroa golf club executive committee, should also allow for a resolution from within the membership as prescribed by motions by a mover/seconder as contained in this constitution.

Or a referral somewhere that allows this to be done.

The annual general meeting will be held yearly, and conducted before the 15th of December in any one year.

Absence from meetings. Not with out the express permission of the President upon each request made on each occassion which may arise.

The executive committee should consist of:  

1 x President.

1 x Past President.

1 x Vice President.

1 x Men's Club Captain.

1 x Ladies Club Captain.

Treasurer and Secretary are not elected by appointed.  

There are not to many lions native to Aotearoa.



Bryce Hamiton, National Director of Advocacy for Working for Workers Limited provides the following submission for the consideration of members of the Tokoroa Golf Club Incorporated as a Stakeholder.

A bylaw is: a rule made by a company or society to control the actions of its members.
A policy is: A course or principle of action adopted or proposed by an organization or individual.
A proceedure is: a method for completing something with steps and instructions for each aspect of the task.
A practice is: the actual application or use of an idea, belief, or method, as opposed to theories relating to it.
A rule is: one of a set of explicit or understood regulations or principles governing conduct or procedure within a particular area of activity.
Tikanga is: (as a general statement) customary practices or behaviours.
s. 28 of the Incorporated Societies Act 2022 also provides that it is an offence to counduct changes to these for financial gain of an officer.

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