top of page





  1. Bylaws will be created, changed, or amended by a meeting of the Executive Committee: 

    1. To vote on a Bylaw an Officer must be a Member of the Executive Committee of Club as qualified by this constitution; and 

    2. The Officer must not be of interest, or in conflict of interest as provided in the INTEREST AND DUTIES section of this constitution. 

    3. Any request for creation, change or amendment of a club bylaw must be made in writing no less than seven (7) days before the meeting of the Executive Committee to the Club Secretary by way of email; and 

    4. Any request must be seconded by a Member or Members of the Club; and 

    5. Executive Committee Members can raise their own Bylaw or Bylaws in the agenda for the Executive Committee Meeting; and 

    6. Upon receiving the request or initiating the request the Executive Committee will: 

    7. Ensure the Secretary of the Executive Committee includes the request on the Agenda of the Executive Committee Meeting; and 

    8. Meet at the monthly Executive Committee Meeting; and 

    9. Discuss and either agree or disagree upon the new Bylaw or Bylaws by way of a quorum of Executive Members as provided in the PROCESSESS FOR VOTING section of this constitution; and 

    10. Vote on motions as provided in the PROCESSESS FOR VOTING section of this constitution; and 

  2. Outcomes of Executive Committee Meetings will be recorded in the minutes of the Executive Meetings.  The recording will include: 

    1. The details of the bylaw change or creation; and 

    2. The matters that lead to the motion; and 

    3. Those who raised the motion; and 

    4. Who seconded the motion; and 

    5. The resolutions that resulted from the motion; and 

    6. The ratified resolution that arose from the process of voting for proposed resolutions; and 

    7. Any changes and actions, that must happen as a result if the resolution; and 

    8. Any other details as the Club’s Secretary or Appointed Minute Secretary sees as fit; and/or 

    9. Any other details the President of the Club or the Appointed Chairperson requires are submitted; and/or 

    10. Confirmation of the changes that will be made or the course of action the Club will take with regard to the created, changed, or amended bylaw. 

  3. All details of the Executive Meetings will be available on the Club’s website for anyone to view. 

  4. Members, Employee’s, visitors, and Officers of the Club are required to avail themselves of the Policies, Procedures, Bylaws, Rules, and Tikanga of the Club. 


G-7; 1-e; I am pleased you have included this. There have been many members here abusing this. Decidng not to play anymore  and cancelling their AP's. The contract is an annual contract not a weekly contracat.

N-16 Excellent

Plus the treasurer is also appointed according to Sec N-14

N-30 Duties of Secretary;1 The secretary of the club is a person who is democratically elected by the club's membership...... seems to be contrary to what is written in sec N-14 which says the secretary is not elected but appointed by the executive committee?????

I believe our Fees should increase every at the rate of 3%.

The CPI to March 2023 is 7.7%

The 3% would be $17.91 an increase of 34cents per week.

I submit that we change our club shield to something that represents Tokoroa better. My design has the old products tree for history and dark green for grass and trees. The axes for the bushmen and the stag for the Tokoroa pines hunting abundance. It can be used for ball markers and shirts to sell. Another good revenue stream

What is the purpose of a special meeting?

What are the conditions of a special meeting?

Sub-committee should be made up of Vice President, House Captain (kitchen, restaurant, clubhouse) , Shop Manager, Greens Convenor, Match Committee, Sponsorship Convenor


Each sub-committee reports to the following:

House Captain reports to President

Shop Manager reports to President

Match Committee reports to Club Captain

Greens Convenor reports to Club Captain


Operations Manual should be developed to include

The shop manager should be given a delegation of spend before prior approval is sought from the Exe-committee

The House Manager should be given a delegation of spend before prior approval is sought from the Exe-committee

Greens Convenor should be given a delegation of spend before prior approval is sought from Exe-committee


The election of offices of Executive Committee is voted at the Annual AGM.


We require clarification on the role and responsiblities of the exe-committee.


First order of business for Exe committee is to seek nominations/recommendations for the roles of secretary and treasure. Each candidate must provide in writing their skills and experience to conduct these roles.


The term of office for the Secretary and Treasurer is 3-years but can be re-elected following a minimum of 12-month period stand-down. There is a 2-month handover period to any new role.


What are the rules and timeframes around the election of officers?

Exe committee elect a Electoral officer for the AGM (could this be the secretary?)

Who is eligible to vote at the AGM. Do you need to be present at the AGM to cast your vote? Is advance or early voting permitted.


this should be made up of:


Club Captain

Ladies Captain

Vets Convenor

Past President

A description of the role and responsibilites of each role

I believe the secretary and Treasurer

should have voting rights if a paid position then no. I believe these are key positions in the organisation and they are working positions with hands on.

I believe we do not need a vice president when we have a president and pass president on the executive.


The vice president doesn't need to make a report, as the president in his report, will be reporting on events ther club has conducted, and how the committee has performed and the acheivments they've completed.

The immediate past president will automatically fill this position upon being deposed as the president from the last executive committee. And shall stay in this position until s/he resigns, or is removed as contained in this constitution. The appointment of past president will be conducted as contained within this constitution of appointments.

That the Annual General meeting of the Tokoroa golf club be held no later than the 15th of December in any calender year.

Life membership. Where it says life membership can only be by referral of the executive.

Should read, Life membership would normally be referred/only by the executive of the Tokoroa golf club executive committee, should also allow for a resolution from within the membership as prescribed by motions by a mover/seconder as contained in this constitution.

Or a referral somewhere that allows this to be done.

The annual general meeting will be held yearly, and conducted before the 15th of December in any one year.

Absence from meetings. Not with out the express permission of the President upon each request made on each occassion which may arise.

The executive committee should consist of:  

1 x President.

1 x Past President.

1 x Vice President.

1 x Men's Club Captain.

1 x Ladies Club Captain.

Treasurer and Secretary are not elected by appointed.  

There are not to many lions native to Aotearoa.



Bryce Hamiton, National Director of Advocacy for Working for Workers Limited provides the following submission for the consideration of members of the Tokoroa Golf Club Incorporated as a Stakeholder.

A bylaw is: a rule made by a company or society to control the actions of its members.
A policy is: A course or principle of action adopted or proposed by an organization or individual.
A proceedure is: a method for completing something with steps and instructions for each aspect of the task.
A practice is: the actual application or use of an idea, belief, or method, as opposed to theories relating to it.
A rule is: one of a set of explicit or understood regulations or principles governing conduct or procedure within a particular area of activity.
Tikanga is: (as a general statement) customary practices or behaviours.
s. 28 of the Incorporated Societies Act 2022 also provides that it is an offence to counduct changes to these for financial gain of an officer.

bottom of page