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Constitution, Bylaws, Policies, Procedures, Rules, and Tikanga  

At Tokoroa Golf Club, we have developed a constitution, bylaws, policies, procedures, rules and tikanga pursuant to the fundamental lawful duties and obligations of an incorporated society.  

It is a requirement of membership of the Tokoroa Golf Club Incorporated that those who are, or wish to be, members of the Tokoroa Golf Club Incorporated avail themself of all constitutions, bylaws, policies, procedures, rules and tikanga pursuant to the fundamental lawful duties and obligations of an incorporated society.  

2023 CONSTITUTION

At Tokoroa Golf Club, we have developed a constitution, bylaws, policies, procedures, rules and tikanga pursuant to the fundamental lawful duties and obligations of an incorporated society.  See the existing constitution below pursuant to the Incorporated Societies Act 2022 and it's subsequent amendments.  This constitution was last edited on or about the 7th of September 2023 and is the proposed constitution of the Tokoroa Golf Club Incorporated for Club's application to the new register of incorporated societies. Submissions can be made on individual pages in the relevant section item. 

It is a requirement of membership to the Tokoroa Golf Club Incorporated that members avail themselves of this proposed constitution.  

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AREA FOR AMENDMENTS TO THIS CONSTITUTION.

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WHAT IS THE NAME OF THE INCORPORATED SOCIETY.

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HOW A PERSON BECOMES A MEMBER OF THE CLUB.

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FEES FOR MEMBERSHIP OF THE CLUB.

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HOW A PERSON CEASES TO BE A MEMBER OF THE CLUB.

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ARRANGEMENTS FOR KEEPING OF THE CLUB’S REGISTER OF MEMBERS UP TO DATE.

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THE EXECUTIVE COMMITTEE.

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THE EXECUTIVE COMMITTEE - THE NUMBER OF MEMBERS THAT MUST OR MAY BE ON THE EXECUTIVE COMMITTEE AND APPOINTED BY ELECTION TO OFFICER POSITIONS ON THE EXECUTIVE COMMITTEE. 

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NB

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THE EXECUTIVE COMMITTEE - QUALIFICATION OF OFFICERS.

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THE EXECUTIVE COMMITTEE - A PERSON WHO DOES NOT COMPLY WITH ANY QUALIFICATIONS FOR OFFICERS CONTAINED IN THIS CONSTITUTION.

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ND

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THE EXECUTIVE COMMITTEE - THE ELECTION AND APPOINTMENT OF OFFICERS OF THE EXECUTIVE COMMITTEE.

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NE

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THE EXECUTIVE COMMITTEE - REPLACEMENT OF EXECUTIVE MEMBER OUTSIDE OF THE ANNUAL GENERAL MEETING BY WAY OF CASUAL VACANCY AND SPECIAL GENERAL MEETING.

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NF

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THE EXECUTIVE COMMITTEE - THE TERMS OF OFFICE OF OFFICERS OF THE EXECUTIVE COMMITTEE.

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THE EXECUTIVE COMMITTEE - FORMER OFFICERS OF THE EXECUTIVE COMMITTEE REMAIN LIABLE FOR PAST ACTS, OMMISSIONS, AND DECISIONS.

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THE EXECUTIVE COMMITTEE - FUNCTIONS AND POWERS OF THE EXECUTIVE COMMITTEE.

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THE EXECUTIVE COMMITTEE - USE OF INFORMATION AND ADVICE.

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THE EXECUTIVE COMMITTEE - PROFILES OF EXECUTIVE MEMBERS.

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THE EXECUTIVE COMMITTEE - GENERAL DUTIES OF OFFICERS TO ACT IN GOOD FAITH AND IN THE BEST INTERESTS OF THE CLUB.

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THE EXECUTIVE COMMITTEE - DUTIES AND FUNCTIONS OF THE PRESIDENT OF THE CLUB.

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THE EXECUTIVE COMMITTEE - DUTIES AND FUNCTIONS OF THE IMMEDIATE PAST PRESIDENT OF THE CLUB.

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THE EXECUTIVE COMMITTEE - DUTIES AND FUNCTIONS OF A VICE PRESIDENT OF THE CLUB.

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THE EXECUTIVE COMMITTEE - DUTIES AND FUNCTIONS OF A CAPTAIN OF THE CLUB.

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NP

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THE EXECUTIVE COMMITTEE - DUTIES AND FUNCTIONS OF THE SECRETARY OF THE CLUB.

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THE EXECUTIVE COMMITTEE - DUTIES AND FUNCTIONS OF THE TREASURER OF THE CLUB.

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THE EXECUTIVE COMMITTEE - GROUNDS FOR REMOVAL FROM OFFICE OF OFFICERS OF THE EXECUTIVE COMMITTEE.

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THE EXECUTIVE COMMITTEE - HOW THE CHAIRPERSON (IF ANY) WILL BE ELECTED OR APPOINTED AND WHETHER THAT PERSON WILL HAVE A CASTING VOTE IF THERE IS AN EQUALITY OF VOTES.

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THE EXECUTIVE COMMITTEE - THE QUORUM AND PROCEDURE FOR COMMITTEE MEETINGS, INCLUDING VOTING PROCEDURES.

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THE EXECUTIVE COMMITTEE - SUBCOMMITTEES.

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THE EXECUTIVE COMMITTEE - EXECUTIVE COMMITTEE MEETINGS.

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APPOINTED OFFICERS WITH NO VOTING RIGHTS. 

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APPOINTED OFFICERS WITH NO VOTING RIGHTS - DUTIES AND FUNCTIONS OF THE SECRETARY OF THE CLUB.

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APPOINTED OFFICERS WITH NO VOTING RIGHTS - DUTIES AND FUNCTIONS OF THE TREASURER OF THE CLUB.

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CLUB FUNDS AND THE MANAGEMENT OF THE CLUBS FINANCES.

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THE METHOD BY WHICH THIS CONSTITUTION WILL BE AMENDED.

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BYLAWS, POLICIES, PROCEDURES, PRACTICES, RULES, AND TIKANGA - POWER TO MAKE POLICIES, PROCEEDURES, PRACTICES, BYLAWS, RULES, AND TIKANGA.

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BYLAWS, POLICIES, PROCEDURES, PRACTICES, RULES, AND TIKANGA - BYLAWS OF THE CLUB.

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BYLAWS, POLICIES, PROCEDURES, PRACTICES, RULES, AND TIKANGA - POLICIES OF THE CLUB.

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BYLAWS, POLICIES, PROCEDURES, PRACTICES, RULES, AND TIKANGA - PROCEDURES OF THE CLUB.

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BYLAWS, POLICIES, PROCEDURES, PRACTICES, RULES, AND TIKANGA - PRACTICES OF THE CLUB.

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BYLAWS, POLICIES, PROCEDURES, PRACTICES, RULES, AND TIKANGA - TIKANGA (EXPECTED BEHAVIOUR AND CONDUCT).

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BYLAWS, POLICIES, PROCEDURES, PRACTICES, RULES, AND TIKANGA - DISPUTES OR OBJECTIONS TO BYLAWS, POLICIES, PROCEDURES, PRACTICES, RULES, AND TIKANGA.

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SUSPENSION OF MEMBERS - SUSPENSION.

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SUSPENSION OF MEMBERS - IDENTIFYING THE BREACH.

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SUSPENSION OF MEMBERS - UPON IDENTIFICATION OF THE BREACH.

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SUSPENSION OF MEMBERS - THE HEARING MEETING.

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TD

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SUSPENSION OF MEMBERS - COMMUNICATING THE DECISION.

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EXPLUSION OF MEMBERS - EXPLUSION.

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EXPLUSION OF MEMBERS - THE WRITTEN COMPLAINT.

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UB

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EXPLUSION OF MEMBERS - THE FORM AND CONTENT OF A COMPLAINT SEEKING EXPLUSION.

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UC

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EXPLUSION OF MEMBERS - CONSIDERATIONS AND ACTIONS OF THE EXECUTIVE COMMITTEE IN RESPONSE TO A COMPLAINT.

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DISPUTES - ALL OTHER DISPUTES.

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DISPUTES - MEANINGS OF DISPUTE, WHEN A WHEN A DISAGREEMENT OR CONFLICT BECOMES A DISPUTE.

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DISPUTES - PROCEDURES OF DISPUTE AND COMPLAINT - HOW A COMPLAINT IS MADE.

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VC

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DISPUTES - PROCEDURES OF DISPUTE AND COMPLAINT - PERSON WHO MAKES COMPLAINT HAS RIGHT TO BE HEARD.

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VD

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DISPUTES - PROCEDURES OF DISPUTE AND COMPLAINT - A PERSON WHO IS SUBJECT OF COMPLAINT HAS THE RIGHT TO BE HEARD.

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DISPUTES - PROCEDURES OF DISPUTE AND COMPLAINT - DECISION MAKERS.

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VF

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DISPUTES - PROCEDURES OF DISPUTE AND COMPLAINT - ONCE THE DISPUTE IS RECEIVED.

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DISPUTES - PROCEDURES OF DISPUTE AND COMPLAINT- THE COMMITTEE FOR THE RESOLUTION OF A COMPLAINT HEARING PROCESS.

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DISPUTES - THE CLUB MAY DECIDE NOT TO PROCEEDE FURTHER WITH A COMPLAINT.

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DISPUTES - THE CLUB MAY REFER A COMPLAINT.

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ANNUAL GENERAL MEETINGS - HOW AN ANNUAL GENERAL MEETING MUST BE ARRANGED.

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WA

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ANNUAL GENERAL MEETINGS - CHAIRPERSON OF THE ANNUAL GENERAL MEETING.

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WB

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ANNUAL GENERAL MEETINGS - ANNUAL GENERAL MEETING FORMAT.

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ANNUAL GENERAL MEETINGS - VOTING RIGHTS AT THE ANNUAL GENERAL MEETING INCLUDING VOTING PROCEEDURES.

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ANNUAL GENERAL MEETINGS - QUORUM IN THE ANNUAL GENERAL MEETING.

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ANNUAL GENERAL MEETINGS - RESOLUTION IN LEIU OF MEETING BY WAY OF WRITTEN RESOLUTION AND MEMBER APPROVAL.

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SPECIAL GENERAL MEETINGS.

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SPECIAL GENERAL MEETINGS - HOW THE SPECIAL GENERAL MEETING MUST BE ARRANGED.

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XB

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SPECIAL GENERAL MEETINGS - CHAIRPERSON OF THE SPECIAL GENERAL MEETING.

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XC

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SPECIAL GENERAL MEETINGS - SPECIAL GENERAL MEETING FORMAT.

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XD

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SPECIAL GENERAL MEETINGS - RULES OF QUORUM AT THE SPECIAL GENERAL MEETING

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SPECIAL GENERAL MEETINGS - VOTING RIGHTS AT THE SPECIAL GENERAL MEETING INCLUDING VOTING PROCEEDURES.

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SPECIAL GENERAL MEETINGS - GENERAL MEETING RECORDS.

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SAVINGS - SAVINGS CLAUSE.

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SAVINGS - INVALIDATION.

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INTERESTS AND DUTIES - GENERAL DUTIES PURSUANT TO THE INCORPORATED SOCIETIES ACT 2022. 

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INTERESTS AND DUTIES - THIS CONSTITUTION.

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INTERESTS AND DUTIES - MATTER OF INTEREST.

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INTERESTS AND DUTIES - DUTY AND GOOD FAITH.

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INTERESTS AND DUTIES - DUTY OF CARE.

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INTERESTS AND DUTIES - DUTY RELATING TO ACTIVITIES THAT CREATE SUBSTANTIAL RISK OF SERIOUS LOSS TO CREDITORS.

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INTERESTS AND DUTIES - DUTY IN RELATION TO OBLIGATIONS.

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INTERESTS AND DUTIES - A MEMBER, EMPLOYEE, OR OFFICER OF ANY COMMITTEE MUST REGISTER THEIR INTERESTS.

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INTERESTS AND DUTIES - WHEN AN OFFICER, AN EMPLOYEE, OR A MEMBER OF THE CLUB HAS A MATTER OF INTEREST.

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INTERESTS AND DUTIES - WHEN AN OFFICER, AN EMPLOYEE, OR A MEMBER OF THE CLUB DOES NOT HAVE A MATTER OF INTEREST.

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INTERESTS AND DUTIES - CONSEQUENCES OF BEING INTERESTED IN A MATTER FOR AN OFFICER, AN EMPLOYEE, OR A MEMBER OF THE CLUB

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REMOVAL FROM THE REGISTER, AMALGAMATON, LIQUIDATION, AND OTHER PROCESSES RELEVENT - REMOVAL FROM THE REGISTER.

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REMOVAL FROM THE REGISTER - MEMBERS MAY RESOLVE TO PUT THE CLUB INTO LIQUIDATION.

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REMOVAL FROM THE REGISTER - DISPOSAL OF ASSETS.

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PROCESSES FOR VOTING - THE PROCESS FOR A YEA OR NAY AND SHOW OF HANDS VOTE.

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PROCESSES FOR VOTING - THE PROCESS FOR A BALLOT VOTE.

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