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Constitution, Bylaws, Policies, Procedures, Rules, and Tikanga  

At Tokoroa Golf Club, we have developed a constitution, bylaws, policies, procedures, rules and tikanga pursuant to the fundamental lawful duties and obligations of an incorporated society.  

It is a requirement of membership of the Tokoroa Golf Club Incorporated that those who are, or wish to be, members of the Tokoroa Golf Club Incorporated avail themself of all constitutions, bylaws, policies, procedures, rules and tikanga pursuant to the fundamental lawful duties and obligations of an incorporated society.  

HEALTH AND SAFETY POLICIES

At Tokoroa Golf Club, we have developed a constitution, bylaws, policies, procedures, rules and tikanga pursuant to the fundamental lawful duties and obligations of an incorporated society.

 

See the existing health and safety policies below pursuant to the Health and Safety at Work Act 2015 and its subsequent amendments.  This Health and Safety page was last edited on or about Tuesday the 29th of August 2023 and contains the current Health and Safety policies of the Tokoroa Golf Club Incorporated.

It is a requirement of membership to the Tokoroa Golf Club Incorporated that members avail themselves of these Health and Safety Policies.  

Policy: Risk and Near Miss Reporting and Handling Hazards.

PURPOSE

  1. Risk Management

    1. A Risk can be described as the likelihood certain consequences (death, injury, or illness) occur when a person is exposed to a hazard. A hazard is ‘anything that could cause harm’.   



  2. How Tokoroa Golf Club Identifies Hazards.


    1. There are a number of ways to find hazards in the workplace:


      1. Regular monthly site checking using the risk and near miss database appropriate to the site and risks therein.

      2. Talking to employees in toolbox and Health and Safety meetings, our suggestions box and generally in informal chats to find out what they consider unsafe.

      3. Review any information available on a particular piece of equipment (manufacturer’s manual) or chemical (Material Safety Data Sheet) to check what it says about safety precautions.

      4. Debrief of accidents, incidents, near misses, and risk reports.

      5. Consider what hazards people might bring into the workplace. Tokoroa Golf Club do this through our Contractor Induction, Task Analysis, and Visitor Registery System.

      6. Health and Safety committee discussion with Worker Engagement.

      7. By requiring all persons, workers, contractors, officers and others to input risk and near miss incidents into the Risk and Near Miss register.


  3. What to do when a Hazard is Identified.

     

    1. Hazards are to be:

      1. Dealt with by the person discovering the issue who will mitigate the hazard or inform a person in authority who will manage the hazard.

      2. Recording the hazard into the Risk and Near Miss Register and ensuring corrective actions are carried out.

      3. Implementing making changes to the system.


  4. What can any person do to control the hazard?


    1. Eliminate: Where reasonably practicable, we will remove the chance of a hazard causing death, injury or illness.

    2. Minimise: Where we cannot eliminate the risk, we will as far as reasonably practicable reduce the chance of a hazard causing death, injury or illness by doing one or more of the following:

    3. Substitute (wholly or part) the hazard creating the risk with something that creates a lesser risk;

    4. Isolate the hazard from any person who could be exposed to it; and/or

    5. Implement engineering controls


  5. If the risk still remains Tokoroa Golf Club will further minimise the risk by using:

    1. Administrative controls (such as safety procedures and checklists); and

    2. Personal protective equipment.


  6. Tokoroa Golf Club risk controls are listed in the following places:

    1. Risk and Near Miss Register.

    2. Induction Materials, Policies, and Health and Safety Policies.

    3. Health and Safery policy database.

    4. Minutes of the Health and Safety Committee meeting.


  7. All actions to control the risk of a hazard causing death, injury or illness will be reviewed at our regular Health and Safety Committee meetings with worker engagement.



  8. Risk and Near Miss Register

    1. A Risk and Near Miss register makes note of the significance of the Hazard and the control measures recommended and lawful obligations to do so.

    2. Employees, volunteers, workers, and contractors play an important role in identifying hazards and making recommendations for either the elimination or the minimising of the risk.

    3. Tokoroa Golf Club remains committed to a consultative process with workers as Tokoroa Golf Club acknowledges its fundemental lawful obligations.


    4. Tokoroa Golf Club has a Risk and Near Miss Register that is located on line on the Tokoroa Golf Club Incorporated website.


  9. The following hazards are usually present or have the potential to occur at some stage during our work:

    1. Trips and Slips.

    2. Electricity.

    3. Drowning.

    4. Spraying & spreading fertiliser.

    5. Slips.

    6. Manual handling injuries including back strain.

    7. Plant, machinery and equipment e.g. tractors, gators, mowers.

    8. Power and hand tools.

    9. Visitors and Contractors.

    10. Falls from height.

    11. Stacked/stored materials.

    12. Overhead hazards e.g. powerlines or trees.

    13. Biological hazards e.g. bees.

    14. Hazardous substances and atmospheres.

    15. Cutting devices.

    16. Cleaning operations.

    17. Maintenance tasks.

    18. Fatigue.

    19. Lone workers.

    20. Drugs and alcohol.


  10. Review of Hazard Identification & Recording Process:

    1. The hazard identification process will be reviewed at least twice annually to consider:

      1. The understanding of risk by employees, workersm contractors, suppliers and visitors.

      2. Any safety or system improvements.

      3. Currency of information and the risk to people.


  11. Tokoroa Golf Club will generate a Task Analysis for Significant hazards:


    1. A Task Analysis (TA) is a task specific hazard identification and risk management process used for managing high risk hazards relevant to a site.

    2. A Task Analysis may be required in addition to the overall Hazard ID process.

    3. The Tokoroa Golf Club generates a task analysis for each Risk or Hazard identified and, will use the task analysis to identify create a safety plan for that particular hazard relevant to the job the Tokoroa Golf Club is undertaking.


  12. The worker in control of the job will consult with other workers present and ensure a Task Analysis is completed prior to the start of any high-risk work.

    1. Once completed, the Task Analysis will be discussed with all workers involved and where appropriate, workers will sign off the Task Analysis prior to starting the job.



  13. Hazard Identification and Assessment Procedure.


    1. Determining if the Hazard is a Significant Hazard.

      1. The Health & Safety at Work Act, 2015 requires us to assess hazards based on their ‘significance’.

      2. A Significant Hazard is a hazard that is an actual or potential cause or source of:

        1. Serious harm; or

        2. Harm (that is more than trivial) the severity of whose effects on any person depend on the extent or frequency of the person's exposure to the hazard; or

        3. Harm that does not usually occur, or is not easily detectable, until a significant time after exposure to the hazard Test each hazard with:


          1. Is the hazard an actual or potential cause or source of serious harm?


          2. Is an accident resulting from the hazard likely to cause injuries which would qualify as serious harm?



  14. HAZARD IDENTIFICATION CHART: HAZARD IDENTIFICATION AND ASSESSMENT PROCEEDURE.


OBLIGATIONS

  1. Workers and Contractors:

    1. Obligations pursuant to regulations.

  2. Officers:

    1. Obligations pursuant to regulations.

  3. The Club (Person Consucting a Business or Undertaking):

    1. Obligations pursuant to regulations.

    2. Liability with Civil Proceedings: s. 122 of the Health and Safety at Work Act 2015.

    3. Liability with Provisional Improvement Notices, Charges, and Adverse Conduct : s. 50 through s. 99 of the Health and Safety at Work Act 2015.

ACTIONS

Actions identified to implement this policy and for the club to meet their fundamental lawful obligations and duties are as follows:


  • Set up the structures of monitoring all elemens of risk and hazard on site.

  • Audit on a regular basis theses systems, controles, and approaches to ensure they are fit for purpose and reasonably practicable.

  • Engage workers in the audit or policy development process.

  • Engage stakeholders in the audit or policy development process.

  • Install the relevent controls.

  • Finish and update the Health and Safety Policy Database.

  • Train officers, workers, and members on how to engage in the Health and Safety System.

WORKER ENGAGEMENT OUTCOMES

In Progress.

STAKEHOLDER SUBMISSIONS

In Progress.

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