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Constitution, Bylaws, Policies, Procedures, Rules, and Tikanga  

At Tokoroa Golf Club, we have developed a constitution, bylaws, policies, procedures, rules and tikanga pursuant to the fundamental lawful duties and obligations of an incorporated society.  

It is a requirement of membership of the Tokoroa Golf Club Incorporated that those who are, or wish to be, members of the Tokoroa Golf Club Incorporated avail themself of all constitutions, bylaws, policies, procedures, rules and tikanga pursuant to the fundamental lawful duties and obligations of an incorporated society.  

HEALTH AND SAFETY POLICIES

At Tokoroa Golf Club, we have developed a constitution, bylaws, policies, procedures, rules and tikanga pursuant to the fundamental lawful duties and obligations of an incorporated society.

 

See the existing health and safety policies below pursuant to the Health and Safety at Work Act 2015 and its subsequent amendments.  This Health and Safety page was last edited on or about Tuesday the 29th of August 2023 and contains the current Health and Safety policies of the Tokoroa Golf Club Incorporated.

It is a requirement of membership to the Tokoroa Golf Club Incorporated that members avail themselves of these Health and Safety Policies.  

Policy: Lone Worker Policy.

PURPOSE

On or about the 1st of August 2023 it was brought to the Tokoroa Golf Club Incorporated's attention that the Head Greens Keeper works alone.


On Friday the 21st of August 2023 members of the Executive Committee meet and examined a number of solutions avaliable to ensure that it could meet it's fundamental lawful obligations pursuant to:





  • To enable workers to contribute to the decision-making process relating to the matter.  

OBLIGATIONS

Pursuant to the s. 6 of the Health and Safety at Work (General Risk and Workplace Management) Regulations 2016 the following Hierarchy of Control Measures were applied.


Examining that which is reasonably practicable pursuant to s. 30 of the Health and Safety at Work (General Risk and Workplace Management) Regulations 2016 it was initially determined that the following would be the likely course of action to protect the lone worker in a way that could be reasonably practicable.


  1. The worker would be provided with a cellphone fit for purpose; and

  2. IoT cameras would be installed on the golf course; and

  3. A roster for the observation of the site would be established for the working hours of the worker being 7.00 AM and 3.30 PM on Monday, Tuesday, Wednesday, Thursday, Friday.

  4. That should the worker be unable to raise the matter on the provided cell phone due to incapactiation or injury, the rostered observer would contact the relevent emergency services; and

  5. The cellphone would be equipped with location services fit for the purposes of providing the location of the worker; and

  6. The worker keep the cellphone with them at all times.


As of the 1st of September 2023 This policy is currently submitted to the worker pursuant to s. 61 of the Health and Safety at Work Act 2015 and will be subject to worker submissions. While this process takes place, the employer will institute the aforementioned process to ensure there is a minimum level of protections for the worker in place in order to meet its fundamental lawful obligations pursuant to s. 36 of the Health and Safety at Work Act 2015, s. 44 of the Health and Safety at Work Act 2015 and s. 7 of the Health and Safety at Work (General Risk and Workplace Management) Regulations 2016.


ACTIONS

Actions identified to implement this policy and for the club to meet their fundamental lawful obligations and duties are as follows:


  1. Engage the worker as lawfully obliged; and

  2. Begin installation of the IoT cameras; and

  3. Assign a roster of Executive Committee Officers to observe the IoT cameras and/or be present at the club; and

  4. Provide the worker with a cellphone fit for purpose; and

  5. Equip the cellphone with location services fit for the purposes of providing the location of the worker; and

  6. Instruct the worker keep the cellphone with them at all times.

  7. Establish on the Risk Register the risk established risks; and

  8. Ensure the regular reporting and checking of this risk on the Risk Register.


As of the 1st of September 2023 this policy is currently submitted to the worker pursuant to s. 61 of the Health and Safety at Work Act 2015 and will be subject to worker submissions. While this process takes place, the employer will institute the aforementioned process to ensure there is a minimum level of protections for the worker in place in order to meet its fundamental lawful obligations pursuant to s. 36 of the Health and Safety at Work Act 2015, s. 44 of the Health and Safety at Work Act 2015 and s. 7 of the Health and Safety at Work (General Risk and Workplace Management) Regulations 2016.

The club is seeking further submissions on this matter.

WORKER ENGAGEMENT OUTCOMES

On the 10th of October 2023 Bryce Hamilton fo Working for Workers Limited began trainnig and worker engagement processess on behalf of the Tokoroa Golf Club Incorporated during training. Of note the worker provides:


  • Not always alone due to players/golfers being on the Club.

  • These players/golfers interupt the course of duties.

  • Risk can't be elimintated as they greens require a greens keeper.

  • Robots are expensive and not capable of human work, some are remote controlled.

  • Golfers area risk if they have a bad game. (Go out with smile on face and come back without one on face).

  • Speed and common sense on angles is a big part of not rolling a tractor or other machine.

  • Speed, angles, and not pushing limits was suggested.



When a incident is required to be reported an scene is not to be disturbed. When an incident is had with a piece of machinary, there is no method of communication without cellphone if injured or required to report.


Requirement to notify a Notify WorkSafe  · Online services (Unplanned or uncontrolled incident).


Requirement to keep records pursuant to was also discussed: What events need to be notified? | WorkSafe


For example, the issue with fairway mowers, there is no log of repairs and maintainance. This should be kept but there is no log currently. This is a risk to the Club in terms of regulatory complance.


There arte chemicals on site and no handling or storage policy on site


If the Club has a notifiable event there is no way to handle it. Until now.


Training was given on Android Phones and then Training was provided on how to upload risks.

STAKEHOLDER SUBMISSIONS

In Progress.

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