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Constitution, Bylaws, Policies, Procedures, Rules, and Tikanga  

At Tokoroa Golf Club, we have developed a constitution, bylaws, policies, procedures, rules and tikanga pursuant to the fundamental lawful duties and obligations of an incorporated society.  

It is a requirement of membership of the Tokoroa Golf Club Incorporated that those who are, or wish to be, members of the Tokoroa Golf Club Incorporated avail themself of all constitutions, bylaws, policies, procedures, rules and tikanga pursuant to the fundamental lawful duties and obligations of an incorporated society.  

HEALTH AND SAFETY POLICIES

At Tokoroa Golf Club, we have developed a constitution, bylaws, policies, procedures, rules and tikanga pursuant to the fundamental lawful duties and obligations of an incorporated society.

 

See the existing health and safety policies below pursuant to the Health and Safety at Work Act 2015 and its subsequent amendments.  This Health and Safety page was last edited on or about Tuesday the 29th of August 2023 and contains the current Health and Safety policies of the Tokoroa Golf Club Incorporated.

It is a requirement of membership to the Tokoroa Golf Club Incorporated that members avail themselves of these Health and Safety Policies.  

Policy: Accident or Incident Reporting.

PURPOSE

  1. Incident and Accident Reporting

    1. Accident: An unplanned event resulting in personal injury.

    2. Incident: An unplanned event that could have caused personal injury e.g. near miss, close call dangerous occurrence or property damage.

    3. Serious Harm: Any of the following conditions that amounts to or results in permanent loss of bodily function, or temporary severe loss of bodily function:

      1. Respiratory disease; noise-induced hearing loss; neurological disease; cancer; dermatological disease; communicable disease; musculoskeletal disease; illness caused by exposure to infected material; decompression sickness; poisoning; vision impairment; chemical or hot-metal burn of eye; penetrating wound of eye; bone fracture; laceration; crushing.

      2. Amputation of body part.

      3. Burns requiring referral to a specialist registered medical practitioner or specialist outpatient clinic.

      4. Loss of consciousness from lack of oxygen.

      5. Loss of consciousness, or acute illness requiring treatment by a registered medical practitioner, from absorption, inhalation, or ingestion, of any substance.

      6. Any harm that causes the person harmed to be hospitalised for a period of forty eight (48) hours or more commencing within seven (7) days of the harm's occurrence.

  2. Incident, Accident, Injury Reporting and Recording

    1. All incidents, accidents or near misses must be recorded using the Incident and Accident form. Investigations of these incidents will be completed by the Health and Safety Committee and include worker representatives.

    2. Reporting of all incidents and accidents must be done promptly and where a serious harm injury has occurred Worksafe NZ will be notified by phone on 0800 030 040 or by the notify link on the Worksafe Website as soon as possible and in writing within seven (7) working days.

    3. Incidents and accidents a should be collated every six (6) months to plot trends and patterns which in turn, will prompt the Supervisor of Health and Safety Health and the Health and Safety committee and Officers of the Tokoroa Golf Club to plan appropriate Health and safety strategies and engage workers. The aim will be to reduce or eliminate the possible re-occurrence of these incidents.

    4. We will investigate all accidents, incidents and near misses (events) to determine whether they were caused by hazards. Where applicable, we will also find out what risk controls were absent and should be put in place to manage any hazard and prevent a repeat of the same occurrence.

  3. Where required Tokoroa Golf Club Incorporated will report back to WorkSafe NZ on the prescribed form, any system changes we have made as a result of an event.

    1. All persons present at the time of the event are expected to assist in any investigation.

    2. The supervisor or worker in control of the workplace is responsible for investigating events and documenting their findings using the Incident and Accident Reporting Form or on a Duty Holder Review Investigation Report (if required by WorkSafe NZ).

    3. Event investigation findings will be discussed at our Monthly Health and Safety Meetings and the Monthly Executive Committee Meetings and a remedial action plan will be put in place, recorded in the monthly Health and Safety Meeting minutes document and reviewed at subsequent meetings.

  4. If a Serious accident occurs.

    1. Call the first aider to render assistance.

    2. CALL 111 First if an ambulance or more than first aid assistance is required.

    3. Phone Worksafe NZ on 0800 030 040.

  5. Serious Harm Injury Event.

    1. Where a serious harm injury is suspected, staff and volunteers should immediately advise the officers of the Tokoroa Golf Club and the Health and Safety Committee . They will then determine the following: - 

      1. Does the injury qualify as Serious Harm?

      2. Notification by phone to the nearest Worksafe NZ office as soon as possible. 

      3. Notification in writing on prescribed serious harm form within seven (7) days of event.

      4. Assistance with the investigation.

      5. In the event of serious harm, the accident scene must be preserved until clearance is given by a Worksafe NZ Inspector. 

OBLIGATIONS

  1. Workers and Contractors:

    1. Obligations pursuant to regulations.

  2. Officers:

    1. Obligations pursuant to regulations.

  3. The Club (Person Consucting a Business or Undertaking):

    1. Obligations pursuant to regulations.

    2. Liability with Civil Proceedings: s. 122 of the Health and Safety at Work Act 2015.

    3. Liability with Provisional Improvement Notices, Charges, and Adverse Conduct : s. 50 through s. 99 of the Health and Safety at Work Act 2015.

ACTIONS

Actions identified to implement this policy and for the club to meet their fundamental lawful obligations and duties are as follows:


  • Set up the structures of monitoring all elemens of risk and hazard on site.

  • Audit on a regular basis theses systems, controles, and approaches to ensure they are fit for purpose and reasonably practicable.

  • Engage workers in the audit or policy development process.

  • Engage stakeholders in the audit or policy development process.

  • Install the relevent controls.

  • Finish and update the Health and Safety Policy Database.

  • Train officers, workers, and members on how to engage in the Health and Safety System.

WORKER ENGAGEMENT OUTCOMES

In Progress.

STAKEHOLDER SUBMISSIONS

In Progress.

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